How it Works

The Travel Planning Process

After 20 years as Portugal & Spain travel pros and Iberia residents, we have an extensive network of contacts and friendships that allows for the best tailor-made luxury tours, with a wide repertoire of unforgettable, insider experiences that exceed the reach of agencies in USA, Canada or UK.

As Americans, we “get” Americans better than other luxury Spanish or Portuguese travel & tour agencies.

Our singular focus is creating a personalized, private responsible luxury vacations to remember. So you reconnect, rekindle old bonds and make new memories and “smiling stories” to endure into future decades.

This explains what it’s like to work with Magical Spain & Portugal and our travel planning process for all itineraries.

Limited 2024 Availability & Note on Cost & Value

The demand for 2024 is ramping up. Maybe we are idiots, but unlike most agencies, that sell, sell, sell (unlimited) tours — we prefer quality to quantity. This means extra TLC with custom planning and only the top guides, hotels and drivers. This kind of quality is never the cheapest. Yet we are not the most expensive either. How much does missing out on experiences of a lifetime cost?

In Spain & Portugal, like the rest of western Europe, quality cost more. Low prices = cheaper quality. Make no mistake, go cheap you’ll risk paying in frustration, stressful surprises, tourist traps, hidden cost, missed opportunities and memories that you’d prefer to forget.

Zoom, Skype or Email Consult

To understand your unique dream trip and see if we are a good fit for mutual success, we set up a consult. Expect to answer travel planning questions about your interests, style and pace.

Sure we could churn out “cookie cutter” trips with no customization, but we don’t. That’s why we have customers return to travel with us multiple times.

Your Retainer is 100% Deductible

All fees are subject to change based on complexity and scope of your travel or event.

Your retainer is 100% credited to your final balance for travel within 1 year of payment.

It is NOT Refundable if you do not travel within one year, as it will partially cover our work.

2024 Retainer Fees

From 300€ for travel 1+ year in advance.

From 500€ for travel less than 1 year in advance.

From 950€ for late bookings, less than 60 days.

As someone once said, “If you think it’s expensive to hire a pro, wait until you hire an amateur!”

Less Trips = More Peace of Mind

Unlike others, we only accept 5 trips per week and work with THE best providers. We have kissed many tourism frogs to find the valuable cream of the crop in Spain and Portugal. Why do we limit 5 trips? Because happy customers is the best advertising and is much more enjoyable for all. The caveat is it’s “first-reserved, first-served.” On your private trip with us, you’ll get flawless and individualized 24-7 support in English from our team in Spain or Portugal. The deductible retainer we charge also means we focus our expert time and energy on serious customers, not tire-kickers.

We love to make our customers happy and your private trip of a lifetime will be one to remember for decades. Our bilingual team in Spain does the “heavy lifting” planning your safe, private trip + 24 / 7 support.

Private Tour & Event Prep

We put our team to work, to craft a custom beta-itinerary, just for you. Custom trip planning involves many expert hours, moving parts and many decisions for each day. We’ll refine it until you are happy and it fits like a glove.

The payments are split into two parts for your convenience. Your first payment (post retainer) confirms your trip dates & arrangements. The 2nd final payment is due 30 days prior to arrival.

Insider Access

From the moment you arrive in Madrid, Barcelona, Lisbon, Seville or Malaga, our multi-lingual team is just a phone call or email away.

You’ll get access to 24-7 support and the most unique, exclusive experiences + expert insight, expert planning and customer care on your private Magical Spain cultural, foodie or active adventure of a lifetime. Between all activities and interests, there are often 25+ busy professionals per trip.

Plan & Support

Since all of your luxury trip planning has been handled, most people find they have more energy and time to ENJOY vacation. Let’s face it, DIY travel planning & logistics is hard work. Many say their private adventure flies by as they are enjoying so much novel fun experiences they wouldn’t have otherwise been able to discover on their own.


When you get home, we follow up with a few questions and any feedback on how your trip went. You will also get special conditions on future travel with us as a former customer of Magical Spain & Portugal.

Late Travel Bookings

Planning last minute? Luxury planning for late-booking travel is harder due to limited availability. This makes late bookings more time-consuming for our expert team. That is why the retainer for late booking tours Spain trip starts at 950€ to plan a private luxury Spain vacation trip.

Although not ideal, Magical Spain & Portugal can work with you to make every effort to meet requests under reasonable circumstances.

We set the stage, you enjoy the moments.

Let us make it easy for you with our Spain luxury trip travel planning.

With our expert Spain luxury custom travel trip planning, you’ll enjoy more, your way!

A vital part is to understand your “dream trip”. So we ask additional questions to avoid bad decisions, mistakes or missing out on experiences that are ideal for your interest but unknown to you. By having our Spain & Portugal travel experts guide you, you discover points that you didn’t even realize could be important. For now, they are your unknown unknowns. This is why our customized private guided tours & travel stay in demand.

Whether you love culture, cuisine, active or family fun or a mix, MagicalSpain trips are handcrafted to your unique style with top guides, drivers, luxury hotels, activities & fine food. We set the stage, you and yours enjoy the fun. Seamless Spain travel itinerary planning means no worry nor hurry. Don’t waste a meal or minute on tourist traps or impersonal agencies! Next, see our Spain luxury trip planning process.